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WMS for 3PL · Malaysia & Singapore

The warehouse system built for 3PL operators

Receive orders over XML EDI, let the system assign stock by FIFO, FEFO or rack priority, and print release and delivery orders in one click.

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  • XML EDI orders
  • FIFO · FEFO · rack priority
  • Release & delivery paperwork
  • Batch & expiry tracking
  • Custom reports, Excel & PDF
  • Priority engineering support

Why 3PLs switch

Less re-keying. Fewer wrong picks. Every change on record.

Orders typed in twice

Orders from your principals arrive as files and get re-keyed by hand. EDI removes the typing and the typos.

Wrong batch, wrong expiry

Stock goes out from the wrong lot or past its date. Allocation rules pick the right stock before the picker does.

Paper that does not match

Release and delivery paperwork built by hand drifts from the system. Here they print from the same record.

Hard-to-prove changes

When stock is corrected, you need who, when and why. Every adjustment is numbered, dated and attributed.

What you get

The capabilities that run a 3PL warehouse

Everything below is available today.

XML EDI integration

Receive orders from manufacturers and principals as XML files. Release orders are created automatically, with no re-keying.

Release & delivery orders

Create Warehouse Release Orders (WRO) and Delivery Orders (DO) and print the paperwork from the same record.

Item & batch tracking

Track items by batch and expiry, with a numbered, attributed record for every stock adjustment.

Rack tracking

Know where every item sits. Racks are set up once and shown on release orders and reports.

Auto stock assignment

Stock is assigned automatically using FIFO, FEFO or rack priority, configured per consignor.

Customizable reports

Choose the columns, filter the data and export to Excel or PDF.

AI compliance search

Retrieval-augmented search over your policies, good handling guidelines, warehouse safety, fire safety and vehicle documents.

Customization & 3rd-party integration

We tailor the system to how your warehouse works and connect it to the third-party systems you already use.

Priority support, direct to engineers

Priority support with a direct line to the engineering team that builds Crate Pilot.

Explore all features

How it flows

From order file to signed delivery

  1. EDI order in

    XML from your principal

  2. Auto assignment

    FIFO · FEFO · rack priority

  3. Release order

    WRO for the warehouse

  4. Pick & pack

    Rack locations on the list

  5. Delivery order

    DO printed for the driver

Documents

Print-ready paperwork

Warehouse Release Orders and Delivery Orders come straight from the order record. Samples below use made-up data.

View sample documents
DEMO LOGISTICS SDN BHD
Lot 1, Demo Industrial Park, 40000 Shah Alam, Selangor
Tel: +60 3-0000 0000 · demo@example.com

WAREHOUSE
RELEASE ORDER

WRO No.DEMO-26-100006
Release date2026-10-01 18:46
ConsignorDEMO PHARMA SDN BHD
ConsigneeCITY HOSPITAL A
ReferenceREF-0021
WarehouseSELANGOR > DEMO WAREHOUSE
#Item codeDescriptionBatchExpiryRackQtyUOM
1MED-1001Surgical Gloves M (box of 100)B2409012028-09-30A-03-0224BOX
2MED-2040Saline Solution 0.9% 500 mlB2407152027-03-31B-01-04120BTL
3MED-1188Gauze Swab 10 × 10 cmB2408222029-01-31B-02-0160PKT
4MED-3120Alcohol Swab (box of 200)B2406302027-06-30B-02-0348BOX
5MED-4410Disposable Syringe 5 mlB2409182029-08-31A-01-0280BOX
6MED-2215Face Mask 3-ply (box of 50)B2408042028-02-29A-03-04100BOX
7GEN-3302Packing Tape 48 mm——C-02-0136ROLL
8GEN-3350Stretch Film 500 mm——C-02-0220ROLL
Total488

Stock assigned by FEFO (earliest expiry first). Pick from the rack shown.

Issued by
Picked by
Checked by
DEMO LOGISTICS SDN BHD
Lot 1, Demo Industrial Park, 40000 Shah Alam, Selangor
Tel: +60 3-0000 0000 · demo@example.com

DELIVERY
ORDER

DO No.DO-26-0011
Date2026-10-04
Deliver toCITY HOSPITAL A
No. 1, Jalan Demo, 50000 Kuala Lumpur
Customer ref.REF-K1123
Vehicle no.WXX 0000
DriverDEMO DRIVER
#Item codeDescriptionBatchExpiryQtyUOM
1MED-1001Surgical Gloves M (box of 100)B2409012028-09-3024BOX
2MED-2040Saline Solution 0.9% 500 mlB2407152027-03-31120BTL
3MED-1188Gauze Swab 10 × 10 cmB2408222029-01-3160PKT
4MED-3120Alcohol Swab (box of 200)B2406302027-06-3048BOX
5MED-4410Disposable Syringe 5 mlB2409182029-08-3180BOX
6MED-2215Face Mask 3-ply (box of 50)B2408042028-02-29100BOX
7GEN-3302Packing Tape 48 mm——36ROLL
8GEN-3350Stretch Film 500 mm——20ROLL
Total488

Goods received in good order and condition.

Delivered by
Received by (name, signature)
Company stamp & date

AI compliance search

Ask your own policies, get an answer with the source

Retrieval-augmented search over your policies, good handling guidelines, warehouse safety, fire safety and vehicle documents. Answers come only from documents you provide.

  • Search policies, handling guidelines, safety and vehicle documents
  • Every answer cites the document it came from
  • Documents are stored in cloud storage
AI compliance search

Where must fire extinguishers be placed in the warehouse?

Extinguishers must be mounted where they are visible and reachable, with the top no higher than 1.2 m from the floor, and kept clear of racking and stored goods.

Source: Fire Safety Policy (sample), section 4.2

Built for

For 3PLs serving many consignors

Run each consignor and consignee with its own rules. Healthcare stock with batch and expiry sits next to general private-company stock in the same warehouse.

Healthcare & medical supplies

Batch and expiry control with FEFO so the earliest-expiring lot ships first.

General 3PL clients

FIFO or rack-priority allocation for private companies across industries.

Multi-warehouse operators

Warehouses, racks and unit conversions configured once and reused.

Tell us how your warehouse runs. We will shape the system around it.

Pricing is customised to your requirements and billed monthly. Request a quote or book a demo.

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